Terms and Conditions

These Terms and Conditions apply to all attendees who have registered for BuzzConf 2017 Festival and/or BuzzConf 2017-related events.

Registration

Registering for the event does not guarantee your ticket until it has been paid for in full. So to secure your ticket, you must pay the registration invoice as soon as possible.

Security and Credit Cards

All transactions are performed through a payment gateway facility and use TLS with 128-bit encryption.

Cancellation Policy

Cancellations made prior to 14 August 2017: refunded in full.

Cancellations made between 14 August and 31 October 2017 inclusive: 30% cancellation fee.

Cancellations made after 31 October 2017: no refund.

Substitutions

You may substitute another person, however you must contact us with this person’s details.

Privacy Notice

In the course of registering for the event and related events, personal information will be collected about attendees such as their name, contact details, etc. This information is required to facilitate registration to to the event and for organisers or their agents to contact particular attendees as and when required in respect of the event. Attendees who do not disclose this personal information will be unable to complete registration at the event and will therefore not be able to attend.

Personal information is collected by BuzzConf and their registrations provider. It will only be disclosed to Government agencies where organisers believe disclosure is appropriate for legal compliance and law enforcement; to facilitate court proceedings; to enforce our terms and conditions; or to protect the rights, property, or safety of the event, our attendees, or others. BuzzConf will not sell your personal information to third parties. BuzzConf may use your personal information to send promotional material relating to this or future events, or on behalf of affiliated partners and/or sponsors. We may also use your data for statistical purposes. Any publication of these will be anonymous and in aggregate.

Interacting with us via our site, email or social media, including but not limited to interacting with “Register Interest”, “Become a Sponsor”, “Contact Us”, and “Register” pages, infers your desire to be kept informed, and you will to be signed up to our announcement mailing list. If at any time, attendees wish to unsubscribe from any of our mailing lists, please follow the ‘how to unsubscribe’ directions on the bottom of any message you receive from these mailing lists.

From time to time event organisers update their information and website practices. Please regularly review this page for the most recent information about the event privacy practices.

Network

The event may provide attendees with access to a wired and/or wireless network. The access to this network is a privilege and not an entitlement, and must be used appropriately. Inappropriate use includes, but is not limited to: unlawful activities, interfering with the equipment or network access of others and not respecting the reasonable expectations of privacy that attendees have for traffic flowing though the network.

Any deliberately malicious activities on either the wired or wireless networks will be grounds for instant dismissal from the conference without reimbursement.

If any attendees use the network inappropriately, then the BuzzConf organisers will take any enforcement action they consider appropriate. Enforcement action includes but is not limited to:

  • suspending access to the network
  • disconnecting the network permanently
  • the alleged offender may be asked to immediately leave the venue and/or will be prohibited from continuing to attend BuzzConf (without reimbursement)
  • the incident may be reported to Victoria Police, or the Australian Federal Police
  • any other measure the BuzzConf Organisers see fit

Be aware that, for security and operational reasons, BuzzConf network traffic may be both monitored and logged.

Audio Visual

Event organisers may provide recordings of talks (audio and/or video) given at the event. This service is provided on a best-effort basis only. Any recordings will be released as and when they are ready, which may be some time after the conclusion of the event, and the recordings may be of varying quality.

By attending the event you are giving your permission to be included in recordings or photos.

Discrimination and Anti-Social Behaviour

BuzzConf has a Code of Conduct, which we enforce rigorously. Agreement to these terms implies your agreement to the Code of Conduct.

Media

There are a limited number of Media Passes available to media personnel. Media Passes are free of charge, and entitle media personnel to attend the event with all the entitlements of a full participant registration. Please note, due to the limited numbers of Media Passes available, all Media Passes will need to be approved by the event organisers.

Any media attending the event are required to identify themselves as “media” to attendees prior to speaking on the record with any attendees of the event. It is the responsibility of the media to introduce themselves to the persons they wish to interview and to arrange any interviews with those persons. The event organisers will not make introductions or arrange interviews on behalf of media.

To apply for a Media Pass, please contact us.

Students

Students who register for a student ticket (if available) to attend the event may be required to provide event organisers with proof that they are eligible for registration as a student, such as providing a valid full time student ID card.

Alcohol

Liquor licensing laws, requires persons to be aged 18 years and older before they can lawfully drink alcohol in Australia. The licensed premises used as BuzzConf venues will not serve alcohol to persons 18 years and under. Those attendees who look under 25 years old, may be required to show identification such as a Passport (non-Australian driver licences are generally not accepted) to licensed premises proving they are 18 years old or older.

Those attendees who are younger than 18 years old are required to advise event organisers of their age, when they register. Those attendees may not be able to attend all of the associated social events.

Please consume alcohol responsibly. Please note, licensed premises in Australia are prohibited from selling or supplying alcohol to intoxicated persons. Please adhere to local liquor laws which are available in most licensed establishments.

Smoke-free

All event venues including the social event venues are smoke-free. If attendees wish to smoke during the event and/or related events, they must do so in signed areas. Please consider others and refrain from smoking directly outside the venues’ entrances.

Health and Safety

All participants, while in charge of any presentation, including scheduled talks, unconference talks, workshops and hackathons, assume responsibility to ensure that their talk meets the Health and Safety requirements under Australian law. If you are unsure, please contact BuzzConf Organisers to discuss it further.

Immigration/Entry Requirements

Anyone who lives outside Australia will need a passport and may require a visa to gain entry into Australia. Please contact your local Australian Embassy department to determine your travel needs. You should take into account the Cancellation Policy above and do this well in advance of the event.